Document management: digital solutions for your business

Efficient and secure document-centric processes, tailored and individual like your company or administration.

For more productivity and overview around the organization of your business documents. In all departments. At any time. Everywhere.

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Experience the entire product variety

Our product selection

Manage information easily and flexibly

Financial accounting, contract management, human resources: Redesign your information management with OPTIMAL SYSTEMS. And pursue your individual digitization strategy.

No more paperwork: secure storage of your documents as digital files
No more long searches: central access to company-wide data sources with one click
No more media discontinuities: unlimited data flow and exchange across all applications

Set your sights on higher productivity and more efficient processes

45 % of all companies use e-invoices.¹

55 % of all companies rely on digital solutions for incoming paper.¹

82 % of all companies use cloud computing.²

Sources: ¹ Bitkom: Digital Office Index 2022. ² Bitkom: Das Digital Office aus der Cloud, 2022.

16 locations in 4 countries:
Document management for the world.
Get to know OPTIMAL SYSTEMS!

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Our Blog

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DMS vs. ECM: What is managed here?

There are many types of DMS and ECM systems. But the terms are often not always clear-cut. What do the abbreviations mean exactly?

Audit-proof archiving of documents

Our checklist: Which documents should you keep and for how long? Which deadlines do you have to observe? And what does the GDPR say?

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Document versioning: What you need to know

Document versioning is very important in document management. Under certain circumstances, this can save a company from greater damage.